CRM KitsAcupuncture clinics
Every series, recall and referral, kept.
A front-desk workspace for acupuncture clinics: each patient's visit package drawn as a string of beads you can count, the day's visits by room, recalls that come due and the practices that send people your way. Stillroom keeps series, the day book, packages, recalls and referrals in one connected workspace, and it is not a medical record.
See every package as visits you can count.
Each patient with an open package is a row of beads, one per visit: filled when attended, a ring with its date when booked, hollow when not booked yet, with the expiry date and the next visit beside it. New inquiries without a first visit, packages ending soon or expired with visits left, overdue recalls and missed visits not rebooked lead in the needs attention strip.
Actual interface captures with fictional sample data. Open a screenshot to see it full size.
What’s in the kit
Screens
- Series board operating view
- Day book operating view
- Patients operating view
- Packages operating view
- Recalls operating view
- Referrals operating view
- Insights operating view
- Three native form drafts and three editable document templates
- Editable front desk checklists and preserved row history
four pipelines
- New patients · 7 stages
- Visit packages · 8 stages
- Recalls and reactivation · 7 stages
- Referral partners · 7 stages
Optional. Install the ones that match your work, or connect drafts to a pipeline you already use.
nine workflow drafts
- Call the new inquiry back
- First visit paperwork
- Offer package options
- Book the rest of the series
- Renewal conversation
- Recall call
- Try the recall again
- Introduce the clinic
- Thank the referring partner
Inactive until you review and publish them. None send customer messages.
Forms and documents
- New patient visit request
- Package and scheduling preferences
- Referral partner introduction
- Visit series card
- Recall call sheet
- Referral thank-you note
Editable native forms and document templates. Forms collect information for staff review.
Sample workspace
Explore 10 fictional patients: four in a series, two between series, two new inquiries, one on a break and one inactive, with 7 packages and 46 visits across three rooms. Sample edits stay in memory and reset on navigation or reload.
No sample customers are added to your CRM.
Setup and source
- Guided setup and compatibility report
- Private rollback receipt
- AI-agent guide for customized installations
- Original editable source, configuration, and tests
Please read
A front-desk workspace, not a medical record.
- This kit is not a HIPAA compliance product and does not make a practice HIPAA compliant. It is not an EHR, EMR or practice management system.
- It is built for relationship work: recalls, reminders due, follow-up, intake progress and front-desk tasks. Clinical notes, diagnoses, prescriptions, test results, insurance details and other protected health information belong in your clinical system, not here.
- You install the kit on your own Seedly CRM. DevLaunch does not host, receive or process your patient data. Your practice decides what it records in its CRM and is responsible for its own privacy, security and regulatory obligations, including any agreements with its hosting and software providers.
How setup works
Full installation guideCheck your Seedly
Extract the kit and run the guided setup. It checks your installation and flags customized files before it changes anything.
Connect the helper
Deploy the included helper from your backend source, then build your web app and choose any starter pipelines and drafts.
Make it yours
Set business name, descriptor and default pipeline name. Then sign in and check the workflows and permissions your team uses.
Technical details and compatibility
Seedly CRM 5.8.4 · extension API 1. Node.js 20 or newer. The installer checks supported integration-file versions and does not deploy your web app or backend. The included original backend helpers are required for connected patient record creation, edits and resource setup. They preserve native account permissions, unrelated custom fields and row history, keep visits, minutes and money apart, refuse health information, dates of birth, insurance numbers, access codes, logins, card numbers and Social Security numbers, and check revisions before saving. Deploy them from the authoritative backend source. Pipelines and workflow drafts are optional.
One contact-linked patient record holds a first name and last initial, status, inquiry date, preferred days and times, the referral source and thank-you date, a recall date and kind, each package with its visit count, recorded price and bought and expiry dates, each visit with its date, time, minutes, room, kind, status and the package it draws from, a non-clinical staff note and an editable front desk checklist.
Stillroom records what the front desk agreed and saw. Only attended visits draw a package down, and it applies no cancellation or expiry policy. Visits, minutes and money each keep their own unit. It does not check room or practitioner availability, bill insurers, take payments or send messages. Conditions, symptoms, treatment and point notes, medications, pregnancy details, dates of birth, insurance member numbers, access codes, logins, payment card numbers and Social Security numbers are refused in recorded text and in the native form drafts, while front-desk text such as Room 2, 60 min follow-up and Package of 6 is kept.
Four optional pipeline templates and nine inactive workflow drafts. 10 fictional in-memory patients.
Calling, messaging, signing, payments, and external integrations depend on your Seedly installation, account permissions, plan, and configured providers. Screenshots use sample data and reference imagery. Hosting, installation, and ongoing maintenance are your responsibility.
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Questions
Is this kit HIPAA compliant?
No, and it does not claim to be. It is not a HIPAA compliance product, an EHR or a practice management system, and installing it does not make a practice compliant. It is a front-desk and relationship workspace for recalls, reminders, follow-up and intake progress. Keep clinical notes, diagnoses, prescriptions, test results, insurance details and other protected health information in your clinical system. The kit runs on your own Seedly CRM; DevLaunch does not host, receive or process your patient data, and your practice remains responsible for its own privacy, security and regulatory obligations.
How do I receive the kit?
Purchase securely through Whop. Your original source ZIP and installation documentation are delivered manually to the email used at checkout. This is a one-time purchase of this kit; Seedly software, hosting, and installation services are separate.
Does this include Seedly CRM?
You obtain and configure Seedly separately. The kit adds original frontend screens, a shared theme, starter definitions, and integration instructions. It does not include Seedly’s codebase, license, hosting, or a separate CRM database.
Is this one connected workspace?
Stillroom keeps its white meridian bar, with a brass point under each view, across the kit views and native CRM tools in the same signed-in account. Contacts, Calendar, Estimates, Documents, and other full modules retain the functionality supplied by your own Seedly installation. Existing authored content and provider screens retain their own layouts.
Can I use it with existing customizations?
Yes, with a compatibility review. The installer checks the supported integration files. Changed integration files need a reviewed merge; the included AI-agent guide explains how to preserve custom extensions, permissions, providers, and routes.
Do I have to import all the starter content?
No. Choose individual pipelines and workflow drafts, use a compatible existing pipeline, or install none. Workflows remain inactive until reviewed and published. They use native triggers, internal tasks, optional notes, and timed waits. A wait does not verify task completion or recheck the current stage. The included drafts do not send customer messages.
Can I remove the examples and starter content?
Sample records stay in memory and never create customers in your CRM. Leave sample mode to return to your account. Starter setup lets you review removal of unused kit additions; server checks retain edited or published workflows and pipelines with live work or references. Removing the frontend does not delete account records.
Can different subaccounts use different kits?
The current design and branding apply to the whole web installation. Subaccounts still separate data and access. Use a separate web installation for another full-interface kit; running different kit designs by subaccount in one installation requires additional customization.
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