CRM KitsGymnastics and cheer gyms
Every seat on the roster. Every meet on the calendar.
A roster grid for gymnastics and cheer gyms: the gym's levels and teams as rows, the weekdays as columns and every class as a tile with its recorded seats drawn as pips, beside a meet calendar with entry deadlines. Roundoff keeps athletes, class seats, waitlists, meet entries and families in one connected workspace, with athletes kept to a first name and an age band.
Levels and teams by weekday.
Households with an alert lead, then the roster grid: each class a tile with its time, coach, area and seat pips, a class past its recorded seats or with an open seat and a waitlist flagged in words, and the meet calendar with entry deadlines beside it.
Actual interface captures with fictional sample data. Open a screenshot to see it full size.
What’s in the kit
Screens
- Roster grid by level, team and weekday with recorded seats drawn as pips
- Selected class roster in seat order with its waitlist in request order
- Meet calendar with entry deadlines and entry counts by state
- Over capacity, seat open for waitlist and meet reply due flagged in words
- Athletes kept to a first name and an age band, with a guardian for minors
- Class and meet editors behind a revision check
- Insights ledgers in separate units
- Three native form drafts and three editable document templates
- Editable household checklists and a guard against children's data, injury notes, access codes, passwords, card numbers and Social Security numbers
four pipelines
- Class inquiries · 8 stages
- Class waitlist · 7 stages
- Team and meet season · 7 stages
- Birthday parties · 7 stages
Optional. Install the ones that match your work, or connect drafts to a pipeline you already use.
nine workflow drafts
- Trial class preparation
- Trial class follow-up
- Class placement offer
- First month check-in
- Waitlist position check
- Seat offer
- Meet entries review
- Meet weekend check
- Party details
Inactive until you review and publish them. None send customer messages.
Forms and documents
- Trial class request
- Class waitlist request
- Meet entry reply
- Class placement confirmation
- Meet day sheet
- Coach class roster
Editable native forms and document templates. Forms collect information for staff review.
Sample workspace
Explore 37 fictional households with 58 athletes, 14 weekly classes holding 68 seats, 3 waitlist requests, 4 meets and 37 meet entries. Sample edits stay in memory and reset on navigation or reload.
No sample customers are added to your CRM.
Setup and source
- Guided setup and compatibility report
- Private rollback receipt
- AI-agent guide for customized installations
- Original editable source, configuration, and tests
How setup works
Full installation guideCheck your Seedly
Extract the kit and run the guided setup. It checks your installation and flags customized files before it changes anything.
Connect the helper
Deploy the included helper from your backend source, then build your web app and choose any starter pipelines and drafts.
Make it yours
Set gym name, descriptor and default pipeline name. Then sign in and check the workflows and permissions your team uses.
Technical details and compatibility
Seedly CRM 5.8.4 · extension API 1. Node.js 20 or newer. The installer checks supported integration-file versions and does not deploy your web app or backend. The included original backend helpers are required for connected household creation, edits, classes and meets, and resource setup. They preserve native account permissions, unrelated custom fields and row history, refuse dates of birth, exact ages, school names, injury and medical details, body measurements, access codes, passwords, payment card numbers and Social Security numbers, require a guardian for athletes under 18, and check revisions before saving. The native form patterns are built from the same rules. Deploy them from the authoritative backend source. Pipelines and workflow drafts are optional.
One contact-linked household holds the parent or guardian, contact note and recorded monthly tuition, its athletes as a first name, age band, program and the gym's own level and team labels, class seats and waitlist requests with their dates, meet entries with reply dates and an editable household checklist. Classes with their recorded seats and the meet calendar are the gym's own record.
Everything shown is what the office recorded. The kit does not enroll or register anyone online, sync calendars, place athletes in classes, move anyone off a waitlist, track attendance, take payments, invoice or charge late fees, register meet entries with a host or governing body, keep scores, evaluate skills, certify levels, make safety or supervision claims or send messages. Levels and team names are the gym's own labels. It stores no date of birth, exact age, school name, injury, medical or allergy detail, body measurement or photograph.
Four optional pipeline templates and nine inactive workflow drafts. 37 fictional in-memory households.
Calling, messaging, signing, payments, and external integrations depend on your Seedly installation, account permissions, plan, and configured providers. Screenshots use sample data and reference imagery. Hosting, installation, and ongoing maintenance are your responsibility.
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Questions
How do I receive the kit?
Purchase securely through Whop. Your original source ZIP and installation documentation are delivered manually to the email used at checkout. This is a one-time purchase of this kit; Seedly software, hosting, and installation services are separate.
Does this include Seedly CRM?
You obtain and configure Seedly separately. The kit adds original frontend screens, a shared theme, starter definitions, and integration instructions. It does not include Seedly’s codebase, license, hosting, or a separate CRM database.
Is this one connected workspace?
Roundoff keeps its dark spruce rail and cool canvas across the kit views and the native CRM tools in the same signed-in account. Contacts, Calendar, Estimates, Documents, and other full modules retain the functionality supplied by your own Seedly installation. Existing authored content and provider screens retain their own layouts.
Can I use it with existing customizations?
Yes, with a compatibility review. The installer checks the supported integration files. Changed integration files need a reviewed merge; the included AI-agent guide explains how to preserve custom extensions, permissions, providers, and routes.
Do I have to import all the starter content?
No. Choose individual pipelines and workflow drafts, use a compatible existing pipeline, or install none. Workflows remain inactive until reviewed and published. They use native triggers, internal tasks, optional notes, and timed waits. A wait does not verify task completion or recheck the current stage. The included drafts do not send customer messages.
Can I remove the examples and starter content?
Sample records stay in memory and never create customers in your CRM. Leave sample mode to return to your account. Starter setup lets you review removal of unused kit additions; server checks retain edited or published workflows and pipelines with live work or references. Removing the frontend does not delete account records.
Can different subaccounts use different kits?
The current design and branding apply to the whole web installation. Subaccounts still separate data and access. Use a separate web installation for another full-interface kit; running different kit designs by subaccount in one installation requires additional customization.
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